Status Line

• Resource Sharing
• Jul-Aug 07
• Issue: 214

Processing Review File Records in WorldCat Resource Sharing

More and more requests are coming into ILL offices electronically. This might be from FirstSearch, or from an external source such as the SUNY Union Catalog. The Review File is a file of electronic end user ILL requests. These are requests from your own library users sent to you through electronic means. Only your institution has access to your Review Records. Even if there is a symbol in the lender field, the request has not yet been produced, so those other libraries cannot call up the request.

What can you do with a Review record?

• Transfer the request to Review in Process.
• Edit and replace (status goes to Review In Process).
• Display the bibliographic record on which the request is built and retrieve holdings.
• Apply constant data.
• Produce as an OCLC ILL request.
• Delete.
• Do nothing, OCLC ILL will delete it after 14 system days.

Many review requests need some clean up before they’re ready to be produced. Here are some instructions for processing review records in WorldCat Resource Sharing:

1. Logon to WorldCat Resource Sharing.
2. Go to Request Manager.
3. Retrieve review record.
4. Click display bibliographic data. Make sure that the patron request matches the bibliographic record.
5. Retrieve holdings.
6. Select lenders and fill in the lender string.
7. Click Transfer to Review Record.
8. Edit workform if needed.
9. Click submit.

Resource Sharing Contact Information

Please contact Jon Penn, Resource Sharing Librarian at Nylink, with questions. Jon is available via email (pennj@nylink.org) or phone (800-342-3353/518-443-5444).